Appeals Procedure

The following is a description of the appeals procedure for the Faculty of Engineering in compliance with University policy.  For further information on appeals, see the Western University Academic Calendar.

Grade-Related Appeal Process for Engineering Undergraduate Students

All appeals for grade revision should start with the student talking with the Course Instructor.  

If that conversation does not lead to a mutually acceptable solution, the student then appeals to the individuals listed in the table below: 

COURSE

Next Appeal

Final Appeal

Offered by a Faculty that is not Engineering

Department Chair (or Associate Chair, Undergraduate) in that department

Associate Dean (Academic) in that faculty.

Offered by an Engineering Department – First Year Courses

Assistant Dean (First Year Studies)
in Engineering

Associate Dean (Undergraduate Studies) in Engineering

Offered by an Engineering Department – Upper Year Courses (Note 1)

Associate Chair (Undergraduate)
in that department

Associate Dean (Undergraduate Studies) in Engineering

Mechatronic Systems Engineering Courses

Program Director, MSE

Associate Dean (Undergraduate Studies) in Engineering

Software Engineering Courses

Program Director, SE

Associate Dean (Undergraduate Studies) in Engineering

Green Process Engineering Courses

Associate Chair
(Undergraduate) in CBE

Associate Dean (Undergraduate Studies) in Engineering

Appeal for a mark change:

    1. First, the student must meet with the course instructor as soon as possible after the final mark is issued to discuss the issue under appeal. In the case of project courses, the student must meet with the faculty advisor and then the course coordinator.
    2. If no resolution is found, the student must submit a formal appeal in writing (letter format) to the Chair of the Department that offers the course by the deadline (see below).  

      1st term half courses January 31
      2nd term half courses or full year courses or full year half courses June 30
      Intersession July 31
      Summer Evening August 31
      Summer Day September 15
       
      The Department will forward a written decision to the student and a copy of all documentation to the student’s file. In the case of first year students who do not yet belong to a department, all appeals must be received by the Associate Dean (Undergraduate Studies) by the deadline (see above).  The Undergraduate Services Office (SEB 2097) will assist students in understanding the appeals process.
    3. The student can appeal the decision of the Department Chair by submitting a formal appeal in writing (letter format) to the Associate Dean (Undergraduate Studies) not later than three weeks after the Chair’s decision is issued. The letter must be mailed or delivered personally. Please mark the envelope as “Appeal”.  The Associate Dean (Undergraduate Studies) will communicate his decision by letter.
    4. The appeal letter from the student must include the student’s name, student number, mailing address, telephone number, e-mail, and the course number. Be sure to date the letter and include a description of the issue under appeal as well as a request for a specific accommodation. Documentation * to support the appeal must also be included.
    5. Any questions or concerns regarding the appeals procedure in the Faculty of Engineering should be referred to the Undergraduate Services Office, Room 2097, Spencer Engineering Building, (519) 661-2130.

*Medical documentation must be on a Student Medical Certificate if seen by an off-campus doctor. Regular doctor’s notes will not be accepted.

Appeal for a Dean’s Waiver (if the student has been required to withdraw):

First the student should go to the website for the Undergraduate Services Office, and download the Dean's Waiver Form.

    1. The “Dean’s Waiver Form” must be completed and mailed or delivered personally to the Undergraduate Services Office, Room 2097, Spencer Engineering Building.  No e-mail submissions will be accepted. All submissions must be received by June 30. The Associate Dean (Undergraduate Studies) will communicate his decision by letter.
    2. Any questions or concerns regarding the appeals procedure in the Faculty of Engineering should be referred to the Undergraduate Services Office, SEB 2097 or (519) 661-2130.